Process automation · Integrations · Internal tools

Your business has outgrown its spreadsheets.

We find the manual work slowing your team down — retyping data, copy-paste between apps, chasing invoices, building reports by hand — and replace it with workflows and tools that run on their own. Fixed price, measurable results, and you own everything we build.

Book a free process audit See real examples →
  • Free 30-minute audit
  • Fixed-price quote
  • EU-hosted, GDPR-ready
A typical week — before and after
Before
  1. Orders arrive by email
  2. Retyped into Excel
  3. Copied into invoicing
  4. Report built on Friday night
After
  1. Orders read automatically
  2. Checked against your catalog
  3. Invoice issued and sent
  4. Dashboard always up to date
10–20 hgiven back to a typical team every week
Sound familiar?

The hidden cost of “we’ve always done it this way”

If you recognise three or more of these, your team is paying a time tax every single week.

  • The same data gets typed into two or three different places.
  • One Excel file runs the business — and only one person really understands it.
  • Monthly reports take days of copy-paste and still contain mistakes.
  • Orders, requests and leads arrive by email and WhatsApp, and some get lost.
  • Invoices go out late and nobody is sure who hasn’t paid.
  • You pay for software that doesn’t talk to your other software.
That’s us — let’s talk
What we automate

We start from your process, not from a product

Every business is different, but the time usually disappears in the same six places.

01

Documents & data entry

Orders, invoices, receipts and forms read automatically and sent where they belong — with a human check wherever accuracy matters.

02

Sales & customer requests

Every enquiry from your website, email, phone or WhatsApp in one queue, answered fast and followed up automatically.

03

Invoicing & payments

Invoices generated from orders or timesheets, e-invoicing compliance, payment reminders and bank reconciliation.

04

Operations & scheduling

Bookings, reminders, task assignment and approvals that move forward without someone pushing them.

05

Reporting & dashboards

Data from all your tools in one place. Reports that build themselves, and numbers you can trust on Monday morning.

06

Custom internal tools

When Excel itself is the bottleneck, we build a simple web app around your exact process — with roles, history and an audit trail.

Results

What we’ve built

Real projects, described without names — our clients’ details stay under NDA.

Travel company

Every inbox, one pipeline — straight into the CRM

1 inboxfor every team mailbox, sorted automatically
0attachments forwarded by hand
Before
Bookings, supplier offers and invoices arrived across several team mailboxes. Someone had to read every email, copy the details into the CRM, reply by hand and forward attachments to accounting and sales.
What we built
All mailboxes merged into one Google Workspace inbox, read automatically through the Gmail API. Each email is logged in the CRM, categorised and answered based on set rules, and anything that needs action becomes a task for the right person. Attachments are recognised by type and routed automatically — invoices to QuickBooks, offers to HubSpot.
  • Google Workspace
  • Gmail API
  • CRM integration
  • QuickBooks
  • HubSpot
Multi-department service company

Email and WhatsApp requests, routed to the right team automatically

2 channelshandled in one automated flow
InstantSlack alerts for critical requests
Before
Customer requests came in by email and WhatsApp to a shared inbox and a few phones. Someone had to read each one, decide which department it belonged to and pass it on — urgent issues waited in the same queue as everything else.
What we built
Programmatic access to both email and WhatsApp, so every incoming message is read, classified and routed to the right department automatically. Requests detected as high priority or critical trigger an instant Slack notification to the people who need to act.
  • Email API
  • WhatsApp Business API
  • n8n
  • Slack
Furniture manufacturer

Project offers in hours, not days

2–3 days → 3–4 hto prepare a new offer, human review included
1 platformreplacing scattered PDFs, Word and Excel files
Before
Years of past projects and offers were scattered across PDFs, Word documents and Excel sheets. Preparing an offer for a new project meant digging through old files by hand and took 2–3 days.
What we built
All historical data imported into one platform, with a full, searchable history of past projects and prices. A custom offering engine learns from that history and drafts the offer for each new project — the team reviews and adjusts it before it goes out.
  • Custom web platform
  • Document extraction
  • PostgreSQL
  • Language models
Fintech operations team

Month-end reporting in hours, not days

3 days → 2 hmonth-end reporting
0manual copy-paste steps left
Before
Finance and operations stitched together exports from six systems in spreadsheets. Every month-end report took three days and two reviewers.
What we built
Scheduled pipelines that pull data from each system into a single database, with automatic reconciliation checks and a live dashboard for leadership.
  • Python
  • PostgreSQL
  • Metabase
  • AWS
  • Scheduled jobs
Concierge & lifestyle services

Client requests out of WhatsApp, into one system

1 placefor every request and its status
−60%time spent chasing confirmations
Before
Client requests lived in WhatsApp chats and a spreadsheet. Supplier confirmations were chased by phone, and there was no history per client.
What we built
A lightweight internal CRM with request tracking, automated supplier confirmations and client preference profiles — connected to the messaging channels the team already used.
  • Custom internal tool
  • n8n
  • WhatsApp Business API
  • Google Workspace
Professional services firm

Invoices out on time, payments followed up automatically

−40%average days to get paid
4 hsaved at every month-end
Before
Timesheets in Excel, invoices made by hand at month-end, overdue payments tracked from memory.
What we built
Timesheets now generate invoices automatically. Invoices are sent to clients and registered for e-invoicing, and polite reminders go out on day 3, 10 and 20 until paid.
  • n8n
  • Invoicing software API
  • Bank feed
  • Email automation

Recognise your own process in one of these?

Get a free audit
How it works

From first call to running workflow

  1. 01Free

    Free audit

    30 minutes. You show us how work flows today; we show you where the hours go and what is worth automating first.

  2. 02

    Blueprint

    A written plan with the workflows, tools, timeline and a fixed price. Yours to keep — whether you build with us or not.

  3. 03

    Build

    We ship in weekly increments, starting with the quickest win. Most first automations go live within 2–4 weeks.

  4. 04

    Run & improve

    We host, monitor and adjust. When your process changes, your automations change with it.

Tooling

The right tool for each job

We’re not tied to any vendor. We pick what fits your process, budget and data rules — and keep things as simple as possible.

Workflow automation

  • n8n (self-hosted)
  • Make
  • Zapier
  • Power Automate

Data & Excel replacements

  • Airtable
  • NocoDB
  • Baserow
  • PostgreSQL
  • Supabase
  • Google Sheets (yes, still)

Integrations

  • REST APIs & webhooks
  • ERP & CRM APIs
  • Invoicing & e-invoicing
  • WhatsApp Business
  • Email & SMS

Reporting

  • Metabase
  • Looker Studio
  • Power BI

Custom builds

  • Web apps & internal tools
  • Client portals
  • Document extraction
  • Language models

Automation without the hype: we use language models for things like reading documents or sorting requests — and only when they beat a simple rule.

Pricing

Ways to start

Every project starts with the free audit and ends with a fixed-price quote. Typical starting points:

Quick win

from €1,500

One workflow that removes a specific manual task.

  • 1 automated workflow
  • Up to 3 connected tools
  • Live in 1–2 weeks
  • 30 days of support
Most chosen

Process overhaul

from €5,000

A full process redesigned end to end — for example order-to-invoice or lead-to-client.

  • Process mapping workshop
  • Multiple integrated workflows
  • Custom internal tool if needed
  • Team training & documentation

Run & improve

from €350 / month

We host, monitor and keep improving your automations.

  • EU hosting & monitoring
  • Fixes & small changes included
  • Monthly improvement session
  • Priority support
Start with the free audit Prices exclude VAT.
Why devspace

Low risk, by design

You own everything
Code, workflows and data are yours. No lock-in, full documentation.
Fixed price, clear scope
You know the cost before we start. No surprise hourly bills.
Your data stays in the EU
Self-hosted wherever possible, GDPR-compliant by default.
Senior team, end to end
Ten-plus years of software, infrastructure and security — not just connecting apps.
FAQ

Questions we hear often

Do we have to give up Excel?

Not necessarily. Sometimes the best fix is keeping the spreadsheet and automating what goes in and out of it. When Excel itself is the bottleneck, we move the data into a proper tool and keep exports for anyone who still needs them.

We use niche or local software. Can you connect it?

Almost always. If it has an API, an import/export option, or even a predictable email format, we can integrate it — including local invoicing tools and national e-invoicing systems such as Romania’s e-Factura.

How soon will we see results?

The first automation usually goes live within 2–4 weeks. We start with the change that saves the most time, so you see the return early.

Is this just “AI”?

No. Most of the value comes from well-designed processes, solid integrations and reliable tools. We use AI models only where they clearly help — reading documents, sorting requests, drafting replies — always with checks in place.

What happens if something breaks?

Every workflow is monitored and alerts us before you notice. On a Run & improve plan, fixes are included; otherwise we support you at rates agreed upfront.

Is our data safe?

Security is one of our core services. We use EU hosting, least-privilege access, encryption and audit logs, and we’re used to working under NDAs and GDPR data processing agreements.

We’re a small team. Is it worth it?

Often more than for large companies: if two people each lose five hours a week to manual work, that’s 500+ hours a year. The audit shows you clearly whether the numbers add up.

Free process audit

Find out what you could automate

Tell us which task eats the most time. Within 24 hours we’ll reply with a slot for a 30-minute call and a first opinion — no obligation.

  • What to automate first, and why
  • A rough estimate of time and cost saved
  • Which tools fit — including the ones you already pay for
hello@devspacehub.com Brașov, Romania
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